The American Chamber of Commerce in Japan
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ACCJ Committee Leadership Guide: Programs

​Programs include events that bring people together for the purpose of extending a clear benefit to ACCJ members. This member benefit should dovetail with one or more of the ACCJ’s four pillars: networking, information, advocacy and community. Programs should be relevant and compelling and appropriately and demonstrably meet the needs of ACCJ members.

ACCJ Event Policy
When committees are planning an ACCJ program, they are expected to follow the below-mentioned rules:

  • All ACCJ hosted programs must appropriately and demonstrably meet the needs of ACCJ members. This member benefit should dovetail with one or more of the ACCJ’s four pillars: networking, information-sharing, advocacy and community.
  • All events must be planned to run in the black financially.
  • All surplus returns to the ACCJ; it is not reserved for the committee that hosted the event.
  • As a non-profit organization, the ACCJ does not pay honoraria, travel or commutation expenses to guest speakers. Meals or refreshments served at the event may be provided to the speaker with compliments.
  • All ACCJ hosted programs must involve coordination by the ACCJ office. This means, at minimum:
    • Committee Coordinators must be notified well in advance of the planned meeting. Optimal lead time is 6 weeks in advance.
    • If outside parties, like speakers, are involved, their participation and level of involvement should be notified to the Committee Coordinator in advance of the event planning.
    • The venue must be determined in consultation with the Committee Coordinator.
    • Only the Committee Coordinator may contact and make agreements with venues to book ACCJ events. 
    • The attendance fee must be determined in consultation with the Committee Coordinator.
    • All attendance fees must be approved by the ACCJ office.
    • The event notice must be sent out through the Committee Coordinator.
    • Event registration will be accurately recorded by the Committee Coordinator.

Force Majeure Clause
In the event of unforeseen circumstances such as weather, natural disasters, riots, strikes, etc., ACCJ events may suddenly be cancelled.

In such circumstances, please check with the ACCJ office for more details.

​
​For more information on planning ACCJ-hosted programs, see below:
ACCJ Programming Basics
Planning ACCJ Events
Guidelines for Speakers at ACCJ Events
How to Promote ACCJ Events
How to Create an Effective Event Flyer
The Day of an ACCJ Event
ACCJ Programs Staff Resources
ACCJ Speaker Internal Protocol
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  • The ACCJ
    • About the ACCJ
    • ACCJ News
    • The Journal
    • Committees >
      • Committee List
      • Leadership Guide >
        • Leadership Guide Contents
        • Advocacy
        • Communications
        • Programs
        • Committee Excellence Advisory Council
    • Leadership
    • Press Releases
    • Community Service
    • Business & Service Directory
    • Promotional & Sponsorship Opportunities
    • Testimonials
    • Frequently Asked Questions
    • Careers >
      • External Affairs Director
      • ACCJ Internships
      • ACCJ Internship Portal
  • COVID-19 BCN
    • Business Continuity Network
    • BCN Events
    • BCN Library
    • COVID-19 Webinar Summaries & Videos >
      • BCN Moderate
    • ACCJ vs COVID-19
    • BCN COVID-19 Surveys
  • Chapters
    • ACCJ Tokyo Chapter
    • ACCJ Kansai Chapter
    • ACCJ Chubu Chapter
  • Membership
    • Become a Member
    • Commercial Membership Directory
    • Corporate Sustaining Members
    • Policies and Guidelines >
      • Respecting Member Privacy
      • Privacy Policy
      • Social Media Guidelines
      • Guidance for Appropriate Conduct
  • Join Us
  • Events
    • ACCJ Events
    • Events
    • Signature Events >
      • Charity Ball
      • Mercedes-Benz - Cole Haan Cup
      • Walk-a-Thon
      • Women in Business Summit
    • Community Events
  • Advocacy
    • Advocacy Overview
    • White Papers
    • Viewpoints
    • Public Comments
    • Other Documents
  • Contact
  • Log in