How to Promote ACCJ Events

Promotion Tools

Event Flyer
Contains all basic details of the event (title, speaker, date, time, location, hosting committee(s), etc.) and an image of the speaker. It is distributed to members of the event’s hosting committee(s) and any other committees whose committee leaders agree to have the event publicized directly toward their members.
The ACCJ Insider
Newsletter which is emailed to all ACCJ members each Thursday. Contains basic information and a link to the ACCJ webpage for each event as well as a “Sign Up” button for each event registration for members.
Events Page on the ACCJ Website
http://www.accj.or.jp
The Member Data Center (MDC)
https://nav.accj.or.jp
Announcements
of upcoming events at events by the MC or committee chair.

Event Promotion Procedures and Guidelines

The ideal lead time for a standard ACCJ event is 6 weeks, and the initial event flyer should go out at least one month prior to the date of the event. The less lead time there is from the initial event flyer to the date of the event, the less attendees committee chairs can expect to register.
The content of the event flyer must be provided by the committee chair. Once contents have been submitted to the Committee Coordinator, the ACCJ Office will create a draft flyer.
Draft event flyers will be submitted for review by the Communications Department. The process can take up to 3 business days.
The final draft will be sent to the committee chairs for approval before distributing the flyer out to members.
Circulation and timing of the event flyer / reminder will be controlled by the ACCJ office.
The main hosting committee will be listed first. Co-hosting committees will be listed in alphabetical order, unless otherwise specified by the leaders.
Reminders will not be sent to members who registered to the event.